ARTICLE
I -- MEMBERSHIP
Section 1. Rights and Privileges
A.. Active and Life Members shall be entitled to vote, hold office,
and serve on the Board of Directors
B.
Honorary and Institutional Members of CSSA shall not be entitled to
vote, hold office, or serve
on Board of Directors.
C.
All Members in good standing shall enjoy those services described
in the Constitution and By-laws.
Section 2. Dues
Changes
in membership dues shall be made as follows:
A.. A proposal to change the dues shall be brought before the Board
of Directors for its consideration.
B.. A vote of approval by the Board of Directors is necessary in order
to effect any change in dues.
C.. The following procedures will be followed:
1..The
current dues for each category of membership shall be published
in the Newsletter and on the
Membership Application Form.
2..
The proposed change in dues shall then be announced to the Membership
in an issue of the Newsletter.
D.. The Membership will be given appropriate time in which to react
to the proposed change by communicating
with any member of the Board of Directors.
E. A motion to accept the proposed change in dues will be made at
a meeting of the Board of Directors prior
to the next Membership Meeting. This motion shall be approved by a
unanimous vote of said Committee.
F. Any change in dues shall take effect at the beginning of the fiscal
year, July 1.
ARTICLE
III -- OFFICERS AND APPOINTED MEMBERS OF THE BOARD OF DIRECTORS
Section 1. Criteria for Officers
A.
Candidates for the office of President-elect shall have served on
the Board of Directors.
B.
All Officers must be members in good standing at the time of nomination.
Section 2. Duties of Officers
A.
The President shall:
1. Serve as a member of the Board of Directors;
2. Preside at the meetings of the Association and at the meetings
of the Board of Directors and Executive
Committee;
3. Appoint all committees and chairs not provided for otherwise;
4. Be responsible for seeing that all directives of the Board of
Diirectors are executed;
5. Serve as an ex-officio member of all committees except the Election
Committee;
6. Serve as a voting member of the Budget Committee and work with
the Budget Committee as a
voting member to build an annual budget;
7. Assure that the Association minutes are submitted in a timely
manner to the Board of Director for
revision
and approval;
8. Establish and publish a calendar of meeting dates for the Board
of Directors and Membership
Meetings;
9. Secure locations for meetings of the Board of Directors;
10. Secure speakers or plan activities for Membership Meetings;
11. Secure sponsors for Membership Meetings;
12. Prepare and send to the Recording Secretary an agenda for Board
of Directors meetings;
13. Prepare and deliver an annual report to the Membership at the
final Membership Meeting
of the fiscal year;
14. Represent CSSA at state and other functions appropriate to the
role; and
15 Appoint a replacement for any officer unable to complete the
term of office other than those
specified
in these By-laws. This replacement shall be approved by the Board
of Directors.
16. Share fiduciary responsibilities for the Association with the
Treasurer.
B.
The President-elect shall:
1. Serve as a member of the Board of Directors and Executive Committee;
2. Assist the President as appropriate and necessary;
3. Serve on the Budget and Executive Committees;
4. Assume the duties of the President when necessary;
5.Serve as an ex-officio member of all committees except the Election
Committee;
6. Serve as Chair of Awards Committee;
7. Represent the Association as the liaison to the Connecticut Science
Teachers' Association
Board of Directors; and
8. Chair the delegation and serve on the annual Connecticut Science
Educators' Annual Conference
Planning
Committee.
C.
.The Membership Secretary shall:
1. Serve on the Board of Directors and Executive Committee;
2. Maintain an on-going account of Membership and their status;
3. Receive dues and membership forms, send dues money to the Treasurer
in a timely manner;
4. Prepare a Membership brochure including but not limited to; the
purpose of the association,
membership information, and meeting dates;
5. Provide a membership brochure to all prospective members in the
fall of each year;
6. Send Membership Meeting announcements to all members at least
two weeks prior to meeting; and
7. Create and distribute a membership directory by October 31 of
each year including but not limited to
work
and home addresses and phone numbers, purpose of Association, membership
information,
meeting
dates, and recipients of Sig Abeles Science Advocate Award and the
Fred J. Simone Outstanding
Science
Supervisor Award.
D.
.Corresponding/Recording Secretary shall:
1. Serve on the Board of Directors and Executive Committee;
2. Prepare and distribute to the Board of Directors a directory
of home and work telephone numbers
of the Directors;
3. Prepare and send minutes of the Board of Directors’ meeting to
the Directors;
4. Send announcements of the Board of Directors meeting, directions
to the meeting, and the President’s
proposed agenda to Board members at least two weeks prior to the
next meeting;
5. Prepare and send appropriate “thank you” letters to speakers
and supporting agencies;
6. Maintain and keep readily accessible a record of the minutes
of all meetings of the Board
of
Directors;
7. Submit documentation of any action taken during a Membership
Meeting to the President in a
timely manner;
8. Serve as historian for the Association;
9. Transcribe the minutes taken by a Secretary pro tem; and
10. Compile and file any necessary governmental forms.
E.
The Treasurer shall:
1. Serve on the Board of Directors and Executive Committee;
2. Receive monies and keep a continuous and complete record of the
finances of the Association;
3. Pay all bills as budgeted and authorized by the Board of Directors
in a timely manner;
4. Prepare and present an updated Treasurer’s Report at each meeting
of the Board of Directors and at
any
other time asrequested by the President;
5. Submit an Annual Financial Report to the President for inclusion
in the Annual Report;
6. Provide Officers and Committee Chairs with information concerning
previous expenditures for
the
purpose of assisting in the creation of new budgets;
7. Serve on the Budget Committee;
8. Be a non-voting member of the Audit Committee and have the responsibility
of ensuring the distribution
of
the Committee’s report to the Membership; and
9. Open, transfer, and close bank accounts held in the name of the
Association as directed by
the
Board of Directors.
F.
The Immediate Past President shall:
1. Serve on the Board of Directors and Executive Committee;
2. Act in an advisory capacity to the President;
3. Chair the Elections Committee; and
5. Serve as an advocate for the CSSA.
Section
3. Succession of Office
In the event of the death, resignation, or incapacitation of an officer
of the Association, this succession
procedure
shall be followed, as stated for each office.
A..President
-- the President-elect shall assume the office of President for the
remainder of the unexpired term
of office which the President being replaced would normally have served.
The President-elect would then meet the
responsibilities
of both offices and serve as President during their regular term.
B.President-elect
-- the Immediate Past President shall assume the office of President-elect
until the Board
can
take necessary steps to fill the position.
C.
Treasurer -- the President will appoint an Acting Treasurer to serve
in that position for the remainder
of
the unexpired term of office. The President will submit the ppointment
for approval by the Board of Directors.
D.
Secretary -- the President will appoint an Acting Secretary to serve
in that position for the remainder of the
unexpired term of office. The President will submit the appointment
for approval by the Board of Directors.
E.
Immediate Past President -- the President shall appoint a prior Past-President
to complete the term of office.
F.
In the event of a simultaneous death, resignation, or incapacitation
of two or more of the officers of CSSA,
the
Board of Directors shall assume the responsibility for filling the
officers’ positions in the most appropriate
manner after seeking the recommendations of the Elections Committee.
Section 4. Duties of Board of Directors
All
duly appointed Board of Directors shall:
A..Serve
as the primary liaison between the Membership and the Board of Directors
and Committees;
B.
Attend all meetings of the Board of Directors;
C.
Actively promote membership in the CSSA;
D.
Actively serve on Committees as determined by the President;
E.
Be responsible for promoting science education through active involvement
in other organizations and activities; and
F..
Submit written reports of any activities to the President for inclusion
in the Annual Report.
Section 5. Affiliate and Associate Groups
A.
Procedure for becoming an Associate or Affiliate Group:
1. The President of the organization seeking CSSA Affiliate status
will provide a letter of request to the
CSSA
President. Appended to this letter must be the following documentation:
a constitution, by-laws,
and/or
other documents of organization; a current list of officers; and a
signed agreement of protective exclusion.
2. Upon receipt of this letter and complete documentation, the CSSA
President shall present the petition to
the
Board of Directors which shall vote for approval at the next regularly
scheduled Committee meeting.
3. The President will inform the petitioning organization of the outcome
and classification designation.
4. In the case of denial, the rationale for refusal will be outlined
to the petitioning group.
5. A group which has been denied Associate status may resubmit an
application for Associate status
after
a period of one year.
6. An Associate may change its status by following the procedure as
described herein.
B..Termination
of Relationship
1. The President or appropriate individual of an Affiliate Group may
discontinue its relationship with the
CSSA
at any time by submitting a certified letter to the CSSA President
citing the Group’s decision to initiate separation procedures.
2. The CSSA may conclude an Affiliate relationship upon majority approval
by the Board of Directors.
The CSSA President shall submit a certified letter to the Group
President or appropriate designee citing
the
decision of the Board and reasons for such action.
3. Separation shall take place at the end of the CSSA fiscal year
and after all mutual financial debts and
obligations
have been met.
ARTICLE
III. -- MEETINGS OF THE BOARD OF DIRECTORS
A. A quorum of the Board of Directors shall consist of forty percent
of its voting members.
B.. All Board of Directors meetings shall be open to the Membership.
Members attend on a
non-voting
basis.
The President may invite other guests to attend meetings of the Board
of Directors.
ARTICLE IV -- COMMITTEES
Section 1.Quorum
A
quorum of all Committees shall consist of a majority of its members.
Section 2.Executive Committee
A.
The Executive Committee is authorized to act on behalf of the Membership
in the absence of the
Board
of Directors and shall have the power and authority of said Board
between its meetings,
except
that the Executive Committee cannot modify any action taken by the
Board.
B..The
Executive Committee shall review and oversee the legal obligations
of the Association,
especially
those pertaining to insurance coverage, incorporation, and employment.
C..This
Committee is a steering committee and shall be responsible for the
formation of long range
goals
and objectives, and it shall recommend procedures for implementing
and facilitating such goals
and objectives. The recommendations of this Committee shall be submitted
to the appropriate
individual or Committee for approval and adoption, as appropriate.
Section 3 Standing Committees
A.
.Election Committee
1. Composition
The Elections Committee shall consist of two individuals selected
from the members
of the Board of Directors and the Immediate Past President. These
individuals shall serve
on this Committee for two years. Neither the President nor President-elect
may serve on this
Committee.
The Immediate Past President will serve as Chair of this Committee.
2. The Elections Committee shall:
a.Publicize upcoming election of Officers in the Newsletter
and call for nominations;
b.Notify all candidates who have been nominated and seek their
acceptance;
c.Prepare a slate of candidates for each position; and
d.Present the slate, count the votes and announce the results
of the election to the
Membership
at the final Membership Meeting of the fiscal year. Any tie
vote shall be
resolved by a secret ballot of the Board of Directors.
B.
.Awards Committee
1. The Awards Committee shall consist of a minimum of three individuals
appointed annually
by the President. The President-elect shall serve as chair of
this committee.
2.The Awards and Grants Committee shall:
a.Establish criteria for all awards bestowed by CSSA and decide
upon recipients
of
those awards;
b.Seek funding for awards; and
c.Work in collaboration with other organizations in the granting
of awards, as appropriate.
C.
.Budget Committee
1. The Budget Committee shall be chaired by the President and
shall consist of the President-elect,
Treasurer,
and others as deemed appropriate by the President.
2.The Budget Committee must receive all
proposed expenditures from all appropriate committees
and individuals by March First.. The Committee
shall submit to the incoming Board of Directors a
proposed budget for the Association at the
June meeting of the Board of Directors.
D.
.Membership Meeting Committee
1. The Membership Meeting Committee shall be chaired by an appointed
Board of Directors member
and
shall consist of other individuals at the discretion of said Chair
2.The Membership Meeting Committee shall:
a.Serve as the liaison with meeting location, securing contracts,
selecting food, arranging for specific
equipment
needs;
b.Prepare and send to the Membership Secretary, meeting reservation
form/announcements so that
they may be sent
c.Receive all reservations and forward all monies to Treasurer
in a timely manner;
d.Preside at the reservation table at the meeting;
e.Provide the CEU Chairperson with a list of all members registered
for CEUs and send meeting
announcement to the appropriate CEU Officer at the CT State Department
of Education; and
f. Provide the Membership Secretary with a list of dinner attendees.
E.
.Professional Development Committee
1. The Professional Development Committee shall consist of at
least four members appointed
by
the President.
2. This Committee is a working committee involved in the creation,
development, implementation
and evaluation professional development activities. This may be
done in conjunction with other organizations
interested
in the enhancement of science teaching.
F..
Newsletter Committee
1. This Committee shall be chaired by the Editor of the Newsletter.
Other members may be appointed
at the discretion of the President.
2. The Newsletter Committee shall:
a.Create one Newsletter per Membership Meeting, with a minimum
of four per year;
b.Distribute the Newsletter at each Membership Meeting;
c.Provide Newsletters to Membership Secretary to be mailed to
all members not in attendance
at the scheduled Membership Meeting; and
d.Maintain and make accessible a record of all published newsletters.
G.
Audit Committee
1. The Audit Committee shall consist of three members of the Board
of Directors one of whom
shall
be a member of the Executive Committee (other than the Treasurer)
and one active member
of the CSSA who is not on the Board of Directors. The Treasurer
is a non-voting, ex-officio member.
2. This Committee shall convene upon the close of the fiscal year.
3. The duty of this Committee shall be to review all financial
records of the Association and to present
a
financial report to the Board of Directors at its first meeting
of the fiscal year.
H.
Continuing Education Units (CEU) Committee
1. The CEU Committee shall be chaired by a member of the Board
of Directors appointed by the
President.
Other members of the committee may be appointed to serve at the
recommendation of
the Chair and appointment by the President.
2. The CEU Committee is responsible for following the guidelines
for recording and distributing
CEUs and specified by the Connecticut Department of Education.
ARTICLE VI -- AMENDMENT
These
By-laws may be amended by a two-thirds vote of the Board of Directors.
The Membership shall be informed
of any proposed changes at least eight weeks prior to a vote to amend
the By-laws. Amended By-laws will be published
in the newsletter immediately following adoption.
ARTICLE VII -- APPROVAL
The By-laws were approved for presentation to the Membership by the
Board of Directors of the Connecticut Science
Supervisors’ Association on September 12, 1994.
Constitution
and By-laws Committee
Linda
Froschauer - Chair
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